How to write a letter for Defective Products

Client complaint about product :

Dear sir,

Many of our customers have been complaining about your roller-ball pens. They are not giving clear satisfaction, and we have had to refund the purchase price on many of them. Pens received before were satisfactory and we had no complaints from our customers.

Please check if there were an error in the making of these pens. We also suggest you to check if they are being packed with sufficient protection.

Yours very truly,
(your name)

How to write a letter for discontinuous power supply

About Irregular power supply :

Dear sir,

I have been living in this area since 2004. For the past two months, there are frequent power shutdowns. I am preparing for the Board examination. The intermittent power supply disturbs the preparation for the examination. I request you to look into this issue and ensure steady supply for power in the larger interest of students.

Yours faithfully,
(your name)

How to create a letter for Defective products

How to write a letter for Defective products :

Dear sir,

I had bought the XXX Baking Product, order no:1111 on 2nd November. I received today a package in response to my order for the set of leather-bound luggage advertised by you in the last Sunday's times. As soon as I opened the package, I noticed that luggage had been seriously damaged.

Could you please have a look and see that this case would be picked up and replaced? If a duplicate case is not available, please arrange to have the entire set picked up back and the cost credited to my account. I am enclosing a copy of the receipt to help you initiate immediate action.

Very truly yours,
(your name)

Thanks giving Letter samples

Thank you letter

 

Dear John,

I'm fine. I believe this letter finds you and aunt in good health and cheer.I was overjoyed to see a watch in the gift parcel. Thank you so much for the perfectly beautiful watch you and aunt sent us! It is very thoughtful of you. It is one of the very nicest wedding gifts we have received.

Diana sends thanks too! we hope you will come soon and see how lovely. The watch looks on our dresser, you just could not have made a better choice. Please do visit us during the summer vacation.

with love from both of us.
(your name)

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Dear John,

Now that I am able to write again, I want to thank you for the lovely flowers. They helped cheer me up on several gloomy days, not only because they added color to the room but because they remained me of a good friends thoughtfulness.

I so appreciate your concern and understanding. I won't forget this. The day nurse put them in a pretty vase with the comment that flowers have more scents than people. As for me, I like both flowers and people like you!

Fondly
(your name)

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Dear John,

It was most kind of you and Michael to send us a gift and such a handsome one. We are simply thrilled with the book ends, they are just what we needed for our library desk.

We hope that you will come real soon, and see for yourselves how beautiful the book ends look.

Cordially yours,
(your name)

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Dear John,

How delighted we were to receive your new year card and lovely letter. Your greeting will definitely lead us to a happy and prosperous New year.

I too wish you a very happy and prosperous Christmas. May the festival mark the beginning of a great year ahead.

Yours lovely
(your name)

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Dear John,

Thank you so much for the marvelous week-end sky-top. I can't remember when I have had a more pleasant or relaxing time.

It was most thoughtful of you to invite me, and I warmly appreciate yuor hospitality.

Sincerely
(your name)

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Dear Miss Diana,

I was both surprised and grateful at winning the woman's club citation. Thank you so much for your kind congratulations and good wishes.

Sincerely
(your name)

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Dear John,

It was your letter of congratulations which made me feel big. I read the news myself, but did not believe it.

My plans for going abroad were made irrespective of the result of the examination, but since I have now passed. I would like to take some time before I go. I must know what I have to do when I come back. I would like to meet you before I leave.

Yours Sincerely,
(your name)

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Dear John,

I was so thrilled and excited on Monday that I am sure I didn't thank you adequately for the beautiful guest towels. They are lovely and exactly the color I would have selected myself!

Thanks so much, I am looking forward to seeing you on the sixth.

Affectionately,
(your name)

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Export & Import Letters and Business Letters

Export - Import Letters

Dear sir,

Your Technology books are becoming extremely popular in our country of late. There has been a growing demand for them.


So, please dispatch us 4 dozen sets at the earliest. The books should be securely packed in wooden boxes of 100kg each and shipped by the packages should be marked J-S-P and numbered.


Please also arrange for the insurance. Invoice value of the books should not be more than $100.

We are willing to honor drafts through the citi bank. We shall be placing more orders of the books are accepted by the Technical Institutions and industrial houses.

Thanking you,


Yours faithfully,
(Your Name)
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Dear sir,


In reply to your letter dated 10th of August. We would like to inform you that we are dealing with the firm under reference for the last three years and we have had no occasion of any complaints regarding payments. On the other hand, the firm has always tried to settle its payments with in 10 days of our bills and has availed itself of the special discount terms offered for early payments.


We hope this will serve your purpose.

Yours faithfully,
(Your Name)

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Business letter - 3

 

Dear sir,

Please cancel our orders of June 15, for paints and brush. You have delayed and as we were in urgent need of it, we had to get our supply from the local sources.

Your letter of June 18, explaining delay, did not satisfy us. We hope you would not mind this.

Yours truly,
(Your name)

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Dear Mr.John,

As you are usually very prompt in paying your bills, we wonder why you have overlooked your May account.

Is there some reason why you are not paying this bill? would you like to come in and talk it over with us?

The amount is for $500 and it is now more that two months overdue. We will be looking for your check in the next day or two; or for a letter telling us when we may expect at least part of the amount due us.

Yours very truly
(Your name)

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Dear sir,

we thank you for your letter dated June 10 and have pleasure in sending you under separate cover a copy of our catalog and price-list.

We may point out that all our fruit-juices are made from pure fruit and sugar and are free from synthetic coloring.

We trust you will find our prices competitive, and we shall be glad to receive your order.

Your faithfully,
(Your name)

Sample Congratulation Letters

For engagement :

Dear John,

Your father told me the great news about your engagement to Diana. All I can say is that some men have all the luck!

Diana is a wonderful girl in every way, and I wish you on your good fortune. I am so happy that this great happiness has come to you. I look forward for the happier occasion, your wedding.

My heartiest congratulations and best wishes to you both.

Affectionately,
(your name)

For Marriage :

Dear John,

We were thrilled and delighted to receive the announcement of your marriage in New York last Monday.

David, Diana and I send you both our love, and best wishes for every happiness that life can bring. Sending you our very best wishes for your wedding day and for your future together.

We hope you will let us know when you return to our city, so that we can give you our congratulations in person.

As ever
(your name)

For Wedding:

Dear Mrs. John,

I would first like to apologize for not being able to attend your wedding due to unavoidable business commitments during that period. Mr. Michael and I take this opportunity to wish you and Mr.John happiness on your recent marriage.

May you have a perfectly happy married life !

Cordially,
(your name)

For a new born baby :

Dear John,

It was a happy moment when we read the exciting news in your last letter. Congratulations on the newest member of the family. You will enjoy many wonderful years of fun, laughter, and excitement.

A bright boy of such splendid parents as you, trailing clouds of glory does he come from heaven which is our home. I have doubt that he will crave a brilliant pathway in life.

Give our love to the little one.

Sincerely yours
(your name)

For wedding aniversary :

Dear Mrs.John,

We have heard that you and Mr.John are celebrating your tenth wedding aniversary this week.

It must be a great source of pleasure and pride to have reached this milestone in your long and happy life together, and to be able to look back upon a rich and full life and know you have accumulated so many devoted friends.

Mr.Michael and I send you warm congratulations, and we hope that there are many more years of happiness ahead for both of you.

Affectionately,
(your name)

For wedding aniversary :

Dear John,

It does not seem possible that it is ten years since you and Diana were married. Somehow I still think of you as a bride and groom. May be its because you are just about the most devoted couple I know.

Congratulations to you both, and may the years ahead bring you continued joy and contentment.

Fondly
(your name)

For receiving scholarship:

Dear daughter,

Your mother and I were delighted to hear that you have won the scholarship to states. Congratulations, My daughter, it is a wonderful show! We sent you a telegram this morning, and we are planning a celebration party when you come home.

I know how hard you have worked during the past year, and your mother and I think you have shown great determination and self-discipline. We are very happy at your success.

Always,
(your name)

For graduation :

Dear John,

It gives me immense pleasure to hear that you have successfully completed your graduation. Accept my heartiest congratulations on your passing the B.E Examination in first class. I am very proud of you. Well done and keep it up!

May you do as well in your examination of life as you have done in your life of examinations.

Always,
(your name)

Christmas :

Dear John,

I wish you a very happy and prosperous Christmas Festival that brings many blessings of peace, happiness and prosperity for you. Christmas is an occasion to spread. The spirit of joy and good will to everybody around you.

John, once again happy New year uagdi. These special season's greetings bring the very best to you for you gives so much to other. Every day the whole year through. And with warm a appreciation comes a wish. That s most sincere for a happy and succesful, and a most rewarding year!

Happy Christmas and New Year

Yours Lovely
(your name)

For Novel :

Dear John,

This Novel, Which I suppose is your fifth published work held me spell bound. I read and read until I finished it, for I thought there is no meaning in just congratulating you without going through creation. It is indeed a creation, something, which should bring you great frame and money too. It is a rare Novel in the field of literature. You can well be proud of it.

It is not for me to write a review, but honestly the novel, new one fascinated me. You deserve my sincerest good wishes. May god grant greater force to your pen. Please our heartiest congratulations on your fine achievement.

Yours sincerely,
(your name)

Types of letter

Types of letter

Business and official letters have a format and a method. Official/Business letter has a computer format or usual format. Business Letter in general have Address of the sender, Address of the recipient, Date, greeting, Body of the letter, contribution and signature. Business letter should be different from the style of a personal letter, when you write a business letter you should say what you want to say in brief. Large part of the business is conducted by means of correspondence. Take self-importance in the letters you send out, Just as you take pride in your own appearance. Good business letter has a definite character because it reflects the personality of the company as well as that of individual.

Letters on invitations, letters of obligation, complaint letters, letters of friendship, business letters, announcement, acknowledgments, acceptances, thank-you notes, condolences and letter of sympathy are all very important letters in our daily lives. Formal letters are written with a purpose. Informal ones are written to establish understanding or to keep the friendship alive. Personal letters make us feel that we are not alone. You may have to write job application letters, you will have to request the educational authorities. Official letters can be written to your manager regarding promotion, increments, etc... 

Sometimes you have to write a request letter to approach agents, government officials. We need to write a condolence letter promptly while the shock of the news is still with you. A dinner invitation is one of the highest forms of social courtesy. The purpose of a social note of introduction is to bring together people you feel reasonably sure will find pleasure and enjoyment in each others company.

Official letters do have a formal language. Courtesy and shortness are the key elements of official/ formal/ business letters. Clarity in thought and expression is a must. 

Your personal correspondence is made up of the letters you write to family and friends. Write as you speak! write as though you were seated in a room with me, talking in plain, simple language about the things you have seen, done, thought and experienced since you wrote me last. 

Friendly letters are the exchange of thoughts between friends. In friendly letter you don't need to write exclusively about yourself. The family people are usually more intimate, informal, and more concerned with personal affairs. Along, cheerful, news filled letter makes any day a better day. Love letter should be individual and it must come from your heart.

Business letter should be spoken, but not dictated strive to express yourself in a friendly way and with a simple self-respect. Please remember that every type of letter you write creates either a good or bad impression on the person who receives it.Your letter represents you. So, be sure it represents you to the best advantage. Introduction, acknowledgments, business letter, thousands of model letters, sentences, bright ideas are all taken from many letter writers for better drafting. I wish to thank them all. You can expect sample letters tomorrow.